The Free Flight Primer is a series of posts which will show, step by step, how to earn and then redeem frequent flyer miles. We’ll start at the very beginning of the process and work our way through every step, from picking a destination all the way up to booking the ticket. In between we’ll talk about tips for figuring out how many miles are needed for a certain flight, how to earn those miles, how to find seat availability, and much more. I’ll be providing links to tools and websites that are helpful, tons of screenshots of various steps that may prove confusing, and of course, my own thoughts and opinions on the process. It will be broken in to multiple sections and multiple posts, which will make it easier to read and easier to use as a reference at a later date. I’ll also be providing a real-life case study using an actual client to better illustrate the process.
In Part 1, we picked a destination (you have picked a destination by now, right? If not, do it. Now. Stop reading, write it down. Ok, good. Now let’s continue). We also took inventory of our current balance of points and looked in to possible transfer partners, thereby determining what airline alliances we can consider. Now it is time to see what airlines can get us to our goal destination.
Case study: Rob wants to fly from the Philadelphia area (NYC is ok, but not as ideal) to somewhere in Italy.
Finding OneWorld carrier routes
Some people go to a basic flight search engine, like Kayak, type in their two cities, click the little “add nearby airports” and think they’ve done all they can do. There are two problems with that:
1. It does not break up the flights by alliance, meaning you have to know what airlines are part of OneWorld and then sift through the result which include all types of airlines and combinations.
2. It does not take in to account your specific situation. Maybe Baltimore is closer than New York City for you, but for whatever reason, New York is more convenient. Maybe EWR is much more convenient than JFK. With the OneWorld tool, it is completely customizable.
Click on OneWorld Interactive Map under Links in the bottom left. This will open up the map interface.
Step 2: Search your most desired route
In the top left corner, under “search for” you can choose destinations, routes, or flights. For today, we want to use routes (although destinations is a fun, fun way to kill hours on end!). Enter where you wish to leave from and where you want to go. You can also narrow the search further by picking an airline, picking nonstop, etc.
Case study: First, I’ll enter Philadelphia to Rome. From the map I can see that there are two routes: Philadelphia-London-Rome or Philadelphia-Chicago-Rome. At first, Philadelphia-London-Rome seems like the no brainer choice, but it’s on British Airways, which charges HUGE fuel surcharges (something we’ll discuss later), making that option not really an option at all.
Step 3: Search using other airports you can leave out of or fly into.
Pick what else is convenient enough for you not to be too inconvenient and customize your search. This is where the OneWorld tool kicks Kayak’s butt.
Case Study: Rob told me New York City would be ok to fly out of, and also that he simply wanted to fly to Italy. So first, I checked to see if we could fly out Philadelphia to any other Italian airport. I searched for PHL to Florence, Naples, Milan, Turin, and Venice. Each one had only one possible route, which was going through London on British Airways.
Then, I looked at options from New York City to Rome. This had 4 possible routes; direct flight from JFK-FCO (Rome), NYC-London-Rome, NYC-Madrid-Rome, and NYC-Chicago-Rome. JFK direct to FCO is a great option. Through Madrid is a new possibility that didn’t exist out of Philadephia, and is maybe a possibility. The other ones were simply rehashes of what we could get out of Philadelphia so they make no sense since Philadelphia is much more convenient for Rob.
For OneWorld, it seemed our best options were either to fly AA direct from JFK-FCO or to fly from PHL-FCO through Chicago.
NYC-FCO gives us 4 routes: direct, via Chicago, via London, and via Madrid
Finding Star Alliance Routes
With OneWorld out of the way, our next step was to search Star Alliance Routes. There route map tool they have is confusing, bulky, and pretty much a major pain so if you find yourself on the main page, DON’T click on the map. Click on the Flight Search button. I’m linking you straight to the Flight Search page, so I’d recommend bookmarking it for future use. I’ve spent way too much valuable time trying to get back to the Flight Search page to deal with that headache again. It’s not as cool as OneWorld, but it gets the job done.
Case study: Hello, GOLDEN TICKET!!!: A non-stop flight directly from Philadelphia to Rome on USAir! If this is available (remember, these are just flights that are happening, not necessarily available), we’d be money! Another good thing about Star Alliance is that there are so many combinations of flights flying out of Philadelphia (since PHL is USAirway’s main East Coast hub) that we don’t even have to consider NYC if we decide to fly Star Alliance. With so good options, we are bound to find something available that fits.
Tons of options available, including a non-stop flight from Philadelphia. Score!
Step 3 (if necessary): Search using other airports you can leave out of or fly into.
Enter other airports you feel comfortable flying out of or in to. Star Alliance is a larger alliance than OneWorld, which makes it more likely to have more flights out of your preferred airport than OneWorld, so this step might not be necessary.
Case study: There are plenty of options out of Philadelphia to Rome, which is our preferred route, so there is no reason to look for flights out of NYC or to any other places in Italy.
Over the next week I will be releasing a series of posts entitled “The Free Flight Primer” in which I show, step by step, how to earn and then redeem frequent flyer miles. We’ll start at the very beginning of the process and work our way through every step, from picking a destination all the way up to booking the ticket. In between we’ll talk about tips for figuring out how many miles are needed for a certain flight, how to earn those miles, how to find seat availability, and much more. I’ll be providing links to tools and websites that are helpful, tons of screenshots of various steps that may prove confusing, and of course, my own thoughts and opinions on the process. I’ve decided to break it up in to multiple sections and multiple posts, which will make it easier to read and easier to use as a reference at a later date.
To better illustrate the process, I will be providing a case study of a real-life situation that I am currently working on for a client. When I recently received a request for help on getting an award ticket to Italy in late September, I thought “why not take the readers along for the ride”? If you’ve ever tried to book an award ticket, you know how difficult it can be. If you haven’t, then just take me at my word. While getting a free ticket can be exhilarating, it can also be tedious and frustrating. Hopefully, after methodically breaking it down in great detail, you’ll be able to use this as a guide to make your experiences easier in the future. Let’s get started!
Step 1: Pick a Destination
Before you do anything, you should determine a concrete goal. Want to scuba dive on the Great Barrier Reef? Attend the World Cup in Rio? Drink wine and nibble cheese in Tuscany? While this goal may change as you move along in the process, it will help by giving you a clear focus on what miles and points you want to earn and how many you will need. Ask yourself the following questions:
Where do you want to depart from and where do you want to go?
How many people will be going?
Are there any specific dates you want to travel?
Case study: For Rob, my client, the answers are the Philadelphia/New York City area, Italy, 2, and sometime in late September, preferably between Sept. 28-October 13.
Step 2: Take Inventory of Your Existing Points
Find and Organize Existing Points
Figure out what, if any, miles or points you already have. If you are unsure, start trying to find “lost” points. You can do this by signing in to your frequent flyer accounts at the individual airlines websites. If you don’t even know that information, you can always try calling the airline directly. I highly, highly recommend Award Wallet for keeping track of your miles and points. It keeps all your miles and points balances in one place, automatically updates, and is free! You can’t beat that!
Case study: Rob informed me that he currently has 38,000 American Advantage miles and 18,000 Starwood Preferred Guest (SPG) points.
Get Creative With Your Points
See if any of your points can transfer to airlines or hotels that you have other balances with. If you have AmEx, SPG, or Chase points, these are especially valuable because of the multitude of transfer options
Here is a great visual chart of transfer partners, made by idoru over at flyertalk. Feel free to give him credit at this flyertalk thread. Thanks idoru!
Case study: Right off the bat I know that Rob’s 38k AA miles aren’t enough to even book one roundtrip ticket to Europe. But SPG are super valuable because they transfer to so many partners, one of which is AA. And, if you transfer in blocks of 20k points, you get an extra 25% bonus, meaning your 20k SPG points turns in to 25k AA miles. Since Rob only needs less than 2k SPG points to reach 20k, I’d tell him spend on that card as quickly as possible so that he can top off his balance at 20k. Then, he can choose to transfer his SPG points if he wishes, bringing his total to a potential 63K AA miles.
SPG points can also transfer other airline partners with the 25% bonus, so Rob has 25k miles towards a ton of airlines, except for United/Continental, which transfer at 2:1 and therefore only give him 12,500 miles.
Step 3: Determine How Many Points are Needed to Fly to Your Goal Destination
Each airline and airline alliance has different mileage requirements for their routes and sometimes there are even “off-peak” specials that you can take advantage of to get even cheaper fares. Knowing what airline charges what for which route and at what time of the year takes years to memorize, so luckily the good folks at Milez.biz have created a search engine that will give us a good place to start.
I say to start because as of right now, Milez.biz does not include all airlines and only calculates the standard, regular peak fares and does not account for “off-peak” specials or any other promotions. Therefore, it pays to still do your homework. For example, AA, which is part of the OneWorld alliance, has a standard economy ticket for 30k miles each way from North American to Europe. However, during their “off-peak” season to Europe, which runs from October 15-May 15, you can get that same ticket for 20k miles each way. The “off-peak” seasons falls just outside our date for this case study, but if you are on the fence on when to visit Europe, it may be worth it to push that trip back up a few days in fall or up a few days in spring to take advantage of these reduced fairs. Milez.biz would have not shown you the 20k “off-peak” fare, so be sure to check out the actual awards charts as well. You can find a list of the awards charts on the Airline Awards Charts page.
Case study: Rob already has AA miles, so the first consideration would be flying OneWorld. We know that he will have to fly during peak season, and so a standard economy ticket will be 30k each way. However, we want to keep all options open, so we’ll consider flying a Star Alliance carrier, which would mean most likely getting and using United or USAirways miles (which we’ll discuss later). Checking the United rewards chart shows that Star Alliance charges 30k each way as well and that there no off-peak specials, so no matter which alliance we choose, we have set a baseline of needing 120k total miles (30k each way x 2 people). You may think this sounds impossible, but reading a few more posts of the Free Flight Primer, you’ll see just how easy this can be!